The intake review form

Checking what Tallify read from a fact find or note before it becomes a client record: the sections, the Check flags, calculated fields and saving.

The review form shows the facts read from a fact find, or from an assisted intake, as sections. A field with a doubt over it carries a Check flag. Where there are two readings (on an assisted intake, what the second read found), the flag offers Use that (take the other reading) or Keep this. Commit stays disabled until every flag is resolved. A rand figure typed on the fact find that lands nowhere is a flag naming the row and the amount. On an assisted intake, check every figure against the source, not only the flagged ones.

Sections

• Client: name, ID number (Luhn-checked), date of birth (derived from the ID when absent), contact, marital status, occupation, employer, risk profile.
• Spouse or partner: name, ID, occupation, income, existing cover, retirement contributions.
• Dependants: relationship and age.
• Income and expenses: take-home salary, other income rows with a frequency and due month, expense rows with a frequency. A debt's repayment counts once, on the debt. The form keeps a live monthly average, the peak month and the expense calendar.
• Assets: value, monthly contribution, growth rate and term. A projected value at term is calculated.
• Liabilities: balance, instalment, rate and, if stated, the term left. Where the term is blank the form works it out from the balance, instalment and rate; a term shown in italics is calculated and is not saved unless you type over it.
• Cover: existing life, disability, severe illness and income protection, with "times salary" amounts resolved per holder.
• Tax position: income tax, dividends, capital gains and estate duty on the stated figures, per person and for the household, using the SARS tables of the current tax year.
• Objectives and gaps: the client's stated goals and everything the read found contradictory or missing.

Calculated fields

Totals of assets, liabilities, income and expenses are read-only and recalculated as you edit rows. Where the notes stated a different total, the stated figure is kept alongside for the adviser to see.

The living expenses gap

If no expense row looks like ordinary living costs, the form raises a gap. Add a living expenses row, or choose Not available, continue and the documents will say so.

Saving

Save writes your changes back into the intake with an audit note of what changed. Save and commit client creates or updates the client. Committed intakes open read-only.