Advice registers and signed documents

How Tallify keeps every Record of Advice and FNA version, files the signed copies, and holds advice records for the full FAIS retention period.

Versions

Each client has a chain of Record of Advice versions. Filing a new one marks the previous version superseded; nothing is overwritten. The needs analysis register works the same way. The current version is the one a review refers to.

Signed documents

The signed copies from the signing chain are filed with the register entry. For a document signed outside Tallify, use the Upload signed document panel under Records to attach the signed file. It takes a PDF or a Word (.docx) file of up to 25 MB whose content matches its name. The entry shows who filed it and when.

Retention

The FAIS Act and the Code require advice records to be kept for at least five years from the advice or the termination of the product. The register keeps every version for as long as the practice keeps the installation, and every version is in every backup. The Record of Advice guide sets out what the record must contain.